Birth,Death & Marriage Registration Branch
The Births, Deaths, and Marriages Registration Branch, under the authority of the Gandhinagar Municipal Corporation, plays a pivotal role in the systematic registration and documentation of vital events in the lives of Gandhinagar residents. Led by the Medical Officer of Health (Registrar), the department oversees the registration of births, deaths, and marriages, ensuring accuracy and compliance with legal requirements.
Our vision is to establish a comprehensive and efficient registration system that not only meets statutory obligations but also serves as a reliable source of vital statistics for planning and policymaking. We strive to ensure accessibility, transparency, and accuracy in the registration process, thereby promoting public trust and confidence in our services.
The mission of the Births, Deaths, and Marriages Registration Department is to facilitate the timely and accurate registration of vital events, including births, deaths, and marriages, in accordance with legal mandates. We are committed to providing efficient and courteous service to the residents of Gandhinagar, ensuring the integrity and confidentiality of vital records, and promoting awareness of the importance of registration for legal and social purposes.
Work of Branch
Under the supervision of the Medical Officer of Health (Registrar), the Births, Deaths, and Marriages Registration Department undertakes a range of responsibilities to fulfill its mandate:
Registration of Births, Deaths, and Marriages
The department oversees the registration process for births, deaths, and marriages occurring within the jurisdiction of Gandhinagar. Trained sub-registrars and junior clerks work diligently to ensure the accurate recording of vital events, maintaining up-to-date records essential for legal and administrative purposes.
Recognizing the importance of accurate documentation, the department facilitates corrections in birth, death, and marriage certificates as necessary. Through a systematic process, individuals can rectify errors or update information on their vital records, ensuring the integrity and reliability of official documentation.
In line with modernization efforts, the department is committed to digitizing and computerizing old record-based certificates. By transitioning from manual to digital systems, we aim to enhance efficiency, accessibility, and data security, streamlining the retrieval and management of vital records for stakeholders.
The department provides timely and hassle-free services for the issuance of birth, death, and marriage certificates. For the first issuance, birth and death certificates are provided free of cost, fostering accessibility to essential documentation. Subsequent copies incur a nominal fee of Rs. 5/- per copy for birth and death certificates. Similarly, marriage certificates are issued for a fixed fee according to the timeline of registration, with a subsequent charge of Rs. 10/- per copy.
Registration Process
-
How to Register a Marriage?
Application Forms:
Download Form-1: [Link to Form-1 PDF]
Required Documents: To complete the registration process, please ensure you have the following documents:
Proof of Identity for both Bride and Groom
Proof of Marriage
Marriage Registration List (in duplicate)
Officiant's Photo ID Card
Fees Structure: The following fees are applicable for marriage registration:
Rs. 5/- if registered within 30 days from the date of marriage
Rs. 15/- if registered within three months from the date of marriage
Rs. 25/- if registered after three months from the date of marriage
Application Process:
Fill out Form-1 for marriage registration.
Complete the Marriage Registration List in duplicate and affix an agreement stamp of Rs. 200/- on each copy.
Ensure signatures of the bride, groom, officiant, and two witnesses on the Marriage Registration List.
Both bride and groom must be present at the registration office.
The officiant performing the marriage ceremony should sign the Marriage Registration List and submit their photo ID card.
• Registration is done by taking necessary documentary proofs of marriage registration and entry is made in e-nagar portal on the same day, after which necessary documents are uploaded and certificate is issued within a week. -
How to Register a Birth Certificate?
Documents Required:
For Birth at Hospital:
Form No. 1: Download the form from the "Downloads" section (link to be provided).
Doctor's Certificate: Issued by the hospital where the child was born.
For Birth at Home:
Form No. 1: Download the form from the "Downloads" section (link to be provided).
Affidavit: Sworn statement by a parent or guardian attesting to the birth details.
Registration Timeline: Registration within 21 days: Free of charge.
Registration between 30 days and 1 year: Requires an affidavit of late registration on a stamp paper of Rs. 50.
Registration after 1 year: Requires an order from the court or the provincial authority.
Issuing Birth Certificate:
The birth certificate is issued on the same day after registering the birth-death details on the online e-identification portal. -
How to Register a Death Certificate?
Documents Required:
Form Filling: Fill out Form No. 2 for the death certificate.
Death in a Hospital:
Doctor's certificate declaring the cause of death.
Aadhaar card or Electoral card of the deceased.
Aadhaar card or Electoral card of the heir/informant applying for the registration.
Crematorium Receipt
Death Outside a Hospital:
In case of accidental death, a copy of the FIR report.
In case of suspected suicide, a copy of the PM Report and Postmortem Panchanama along with the documents mentioned above.
Time Limits for Registration:
Registration within 21 days: Preferred timeframe for registration. No additional documents required.
Registration between 30 days to 1 year: Submit an affidavit of late registration on a stamp paper of Rs. 50 along with the required documents.
Registration beyond 1 year: An order from the court or the provincial authority is mandatory for registration.
